From paper records to a working operations stack.
Adaptive sports nonprofit · 501(c)(3) · Regional Center service environment (CVRC-funded)
The service was strong. The records ran on paper.
A Central Valley nonprofit was CVRC-vendored under California Title 17 with no digital system to document service delivery. Paper sign-ins. No digital UCI tracking. No billing export. Our engagement: build the operations stack from intake to billing, then hand it off to run at no ongoing software cost.
How the system runs, end to end
Online form: guardian contacts, medical information, sport selection and stacked policy acknowledgments. UCI numbers are entered in a PIN-locked staff section.
Parents scan a sport-specific QR code at the gym entrance. Admins record session times.
Coaches log post-practice notes tied to each athlete’s IPP goals.
Structured tabs — Athletes, Attendance, CoachNotes, Settings — feed a CVRC-formatted CSV export designed to support documentation and reporting requirements associated with California Regional Center services, including Title 17 §50604.
Two deployed web apps over a Google Sheets backend. The client owns every layer.
| Athlete ID | UCI | Session Date | Sport | Duration | Status |
|---|---|---|---|---|---|
| ATH-0142 | 7240-091 | 2026-03-14 | Basketball | 60 min | ✓ Billable |
| ATH-0187 | 7240-208 | 2026-03-14 | Swimming | 45 min | ✓ Billable |
| ATH-0203 | 7240-331 | 2026-03-15 | Basketball | 60 min | ✓ Billable |
| ATH-0142 | 7240-091 | 2026-03-16 | Track | 60 min | ✓ Billable |
Handoff
The organization owns the full stack — forms, apps, data, and credentials — with plain-language documentation for the people who run it. AmplifyOps is available for support, but nothing about the system requires us.
Your operation has its own version of the paper problem.
Tell us where records, intake, or billing support are costing you the most.